FAQs on the submission of proposals for the organization of a workshop by Alumni Fellows

1.  Funding by the Kolleg:

• Use of the conference room for up to 28 people
• Catering during breaks
• Assumption of travel and accommodation costs for participants
• Support for public relations work

2. infrastructure and technical support

• Elegant and modern infrastructure
• Comprehensive media technology support during the workshop
• Digital live transmission of the event via Zoom® if required
• Recording, editing and archiving of public presentations

3. planning and organization

• Support for the workshop management in planning the course of the workshop
• Registration of participants
• Reception of participants at the start of the workshop
• Microphone service during the discussions

4. materials and printed matter

• Design and printing of the program on request
• Design and printing of the poster
• Creation/distribution of name badges, attendance lists, folders if required

5. public relations and documentation

• Support for press and public relations work before and during the workshop
• Photo documentation of the event

6. catering

• Coffee breaks in the morning/afternoon, lunch if necessary
• Coordination of catering commissioned by the Kolleg

1. accommodation and travel planning

• Booking and organization of hotels and accommodation
• Support with travel planning for speakers and participants

2. extraordinary services

• Night and emergency service
• Childcare during the workshop
• Use of the premises and luggage storage outside the agreed workshop periods

3. publications and mailing

• Support with the production of publications (anthologies, brochures, workshop reports)
• Organization of mailing campaigns

4. spontaneous changes

• Short-term changes to the agreed room utilization
• Short-term deviation from the agreed workshop schedule

• Clear and consistent internal and external communication
• Timely notification of changes to requirements and processes

• the costs of providing the event venues
• the costs of catering in accordance with the Kolleg’s current hospitality guidelines
• participants’ travel and accommodation costs in accordance with the Kolleg’s current reimbursement guidelines
• the costs of public relations support, as well as the costs of designing and printing posters and leaflets as part of the Kolleg’s standard event promotion